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Small Business Inventory Management Tips and Tools


Nov 10, 2023

Inventory management is an important part of running a small business. Properly managing inventory can reduce costs, help prevent overstocking and understocking of products, and increase overall efficiency. This article will explore some tools and tips that can help small businesses master inventory management.

Inventory Management Tools

Inventory Management Software

Invest in a software program for inventory management, such as QuickBooks Inventory, Zoho Inventory or TradeGecko. These tools streamline tracking and managing your inventory with features such as real-time updates and sales forecasting.

Barcoding Systems

Use barcoding to accurately track your products. Barcodes reduce human error and can make updating inventory levels easier.

POS Systems:

Inventory management software can be integrated with point of sale (POS) systems such as Square or Shopify. This allows you to update your inventory and track sales in real-time.

Cloud-Based Solutions:

Cloud-based inventory tools provide remote access, data backup and ensure that your inventory information will always be available.

Inventory Management Apps

Many mobile apps can help you keep track of your inventory while on the move. These apps are especially helpful if you need to constantly be on the go for your business.

Stock Management Tips

Regular Audits

To ensure accuracy, conduct regular physical audits. Avoiding costly mistakes by spot-checking and reconciling discrepancies is possible.

Categorize Your Inventory:

Sort your items by factors such as product type, supplier, demand or supplier. You can then manage and prioritize your inventory more effectively.

Set Reorder points:

Set reorder points on each product so that reordering is triggered when inventory levels fall below a threshold. This reduces the likelihood of running out.

Forecast Demand

Forecast demand using historical data. This will help you prepare for the peak season and adjust your inventory accordingly.

Supplier Relationships:

Develop strong relationships with suppliers. Communication and negotiation are key to achieving better pricing and terms.

Just-in-Time Inventory:

Consider adopting an approach of just-in time inventory, whereby you only restock products as required. This will reduce your storage costs and excess inventory.

First-In, First-Out (FIFO):

Use the FIFO method to reduce waste and loss by ensuring that perishables are used first.

Training and documentation:

Make sure that all of your employees receive proper training in inventory management. Document your inventory process to ensure consistency.

Monitor Slowly Moving Items

Consider discontinuing slow-moving products or running promotions to reduce capital expenditure and free up storage space.

Customer Feedback

You can adjust your stock selection based on customer feedback and sales statistics. You’ll be sure to stock what your customers are looking for.

Inventory management is an ongoing process. Small businesses can improve their operations and reduce costs by implementing these tips and using the right tools. Inventory management that is accurate and efficient can make a big difference for small businesses who want to succeed in a competitive marketplace.


This post was written by a professional at Greenbar Storage. Greenbar Storage has a wide range of storage units available in Prineville, Oregon. They offer a variety, including ground-level access, security cameras, 24/7 accessibility, and parking spaces. Locally owned and operated, we are the best choice for convenient and clean storage units Redmond Oregon area. All of our commercial storage clients accept deliveries from businesses.